Rather than opening a discussion for debate each time the topic arises, it is better to resort to the documented decis… You can use both. Action logs are no different from tasks on a project plan. Action logs are great for noting down tasks that come from meetings, conversations and emails. Keeping a track of your entire actions is very necessary if you are a project manager. An action log template can track all the activities that you have performed or actions that needs to take place in upcoming time and you can also manage your to do list easily with this log. The first thing I want to say is that you probably shouldn’t be worried. Ultimately, you need to make the call about whether you need a simple schedule, a schedule created in a more robust project management tool, a list of actions or a combination of these. Using a gantt chart and burndown chart? But you may have sub-plans with more detail in held by a workstream lead. Examples of which are different people on the project team, stakeholders, vendors, external parties or other project managers. It might not feel like that when you first start using them, but once you’re out the other side of the learning curve, you can whip up and edit a project schedule in minutes (and replicate a new schedule from an old one, if you are doing similar projects over and over again). I use both. Nothing gets lost, everything gets done. A good manager is a jack-of-all-trades and a master of most tasks, if not all.. What this is all about, then, is whether you could be more efficient, more confident, and feel more organized if you had the tools to support you in your work. Elizabeth Harrin is a project manager, author of several books, and a mentor. Tools and systems can definitely help you manage more effectively and stay on top of what you need to do. Don’t give yourself extra documents to maintain for no reason. My projects are small scale, and I generally just verbally update my client or send a weekly progress note. Why do something different on what is essentially a different type of task list? The RAID log is a template to capture those plans and, better still, a ruler. Many project managers I know use both. Activity log template helps to see the status of the tasks or projects. They aren’t tasks you would put on your project schedule, but they are things that need to be done. A third method for tracking action items is to use project management software such as Microsoft Project 2007 or Central Desktop. Once a discussion begins regarding a project, decisions are being made with some decisions essential for the direction of the project. Introduction to RAID Logs If you use Seavus Project Viewer to look at your plans, or another tool, you would expect to see a named resource for each activity. The action log consolidates everything in one place. The concept is a simple one. A RAID log is a way to collect and manage risk, assumptions, issues and. Many project managers I know use both. One variation of the RAID log substitutes ‘actions’ for assumptions, and ‘decisions’ for dependencies. The fact that you say you are worried about recording your progress and actions with sufficient accuracy means that you are most likely doing enough. This is your list of activities and dates. If a task on the schedule becomes too bitty to really deserve a place on the plan, downgrade it to the action list. “Dear Elizabeth: I use very simple tools to manage my projects. That doesn’t sound like it would be an issue for you if you are updating your clients verbally or with a short progress report on email. Download and create your own document with Project Management Action Log Template (910KB | 3 Page(s)) | Page 3 for free. Test out new ways of working, but don’t overthink it! Hello You Designs · Site Logo by Anne Keenan Higgins. It’s very common for there to be multiple ways of recording actions and project tasks within a business, because each project manager has found solutions that fit their style. I have one on my projects too, and it’s full of things like ‘Check Fred has done the software load for the month’ (action for me), and ‘Send slides from last week’s board meeting to Sam’ (action for someone else). Learn how to create an action log for your project, task project actions, record actions from meetings and manage your To Do list. Action Log Template 1.1 Subject: Action Log Author: Krae Stumpf Keywords: Action Log, Continuous Improvement, Project Management Last modified by. It can help you manage both your team and stakeholders. There is always a chance of errors in everything. The challenge then is sharing the information with your stakeholders, if they don’t use the same tools and don’t have the experience of being able to read and interpret a Gantt chart. Privacy Policy Terms of Service Security Policy GDPR Commitment Service Level Agreement, Project Management Challenge: Teams Are Using Different Methodologies, Post-Industrial Project Management in the Era of Knowledge Work, 4 Trends That Will Transform Project Management, The level of risk, criticality or organizational politics involved, The kind of reporting you are expected to do on it, The governance structures you’ve got in place and your company’s organizational processes. Action Log Templates – Cons: There are not many cons of action log, but whatever is there can be handled easily. I use both. For example, on my current project, I primarily use the work plan. They do different jobs, as we have seen, and support your work in different ways. READ MORE on www.projectmanager.com. As I’ve used it for a few weeks now it’s also starting to become a source of reassurance as I look at items now closed and think, “Phew I have done stuff”. Project Management Action Log: Professional Daily Planner Organizer for Your Projects and Meetings, Schedule Action Items, Priority and Due Dates 8.5”x11” with 120 pages Project Logbooks: Amazon.es: Journals, Crown: Libros en idiomas extranjeros Use in conjunction wit It also includes an action log, risk log, issue log, change log, stakeholder contacts list, basic Gantt chart and more. Working between waterfall and agile? The decision about whether to ditch the plan and just use an action log, for example, is going to depend on a lot of things like: For some of my personal projects, I just have a To Do list for that piece of work. If something on the action log turns out to be big enough to go on the project schedule, move it there. Here is a sample to use or modify to your specific needs. provide visible verification that the idea or concern has been heard and will be properly addressed Project management software was developed to make project managers and their teams work more efficiently and productively, and that same technology can be applied here to help run a RAID log more efficiently. I’m worried I might not be recording actions and progress sufficiently accurately. With the right software you get help tracking risks, progress and changes in your project. Issue and Action Log Owner Area ID Priority Status / Solution Due Date Open/ Closed Project Management Decision Date of Decision Pending or Closed Brief statement of decision Brief discussion points / considerations that went into making the decision Issue / Action Risk Number Project Area It’s a simple way of keeping on top of the plan for the project, and the dates make it easier to see what has to be done by when. READ MORE on checkykey.com It is, though, difficult to give hard and fast rules about what sort of project needs what and where you could get away with only one way of recording the work to be done. Should I be using a work plan and an actions list, both together?”. The biggest problem I have found with spreadsheet-based Gantt charts is that they take an age to update manually. And I’m giving it to you. Action log template is one of the best tools to be used for such purpose. This template offers a dashboard view that's helpful for keeping tabs on action item details and seeing the big … It is based on the accurate filling which is dependent on the honest workers. I have a work plan, which is a list of activity areas with sub-tasks down one column and dates across the top. By utilizing project management software to track action items, you can take advantage of features such as email notification when you assign action items to team members and checklists that mark action items as completed. First, let’s look at the project schedule. Copyright 2020 LiquidPlanner, Inc. All Rights Reserved. It works fine, but it’s a headache to have to change the color of the cells every time someone says that a task is going live on a different day. Your action log has changed my life. Project management action log RAID Log is a project management tool that is used to store several. In Project Management the Issue Log is used to document issues, assess their impact on the project and develop actions that can be taken to remove the issue, or reduce its impact. You can only do this if you have a way of recording what needs to happen, because you can’t hold all those tasks in your head. Remote work, generational shifts, artificial intelligence, and changes within the project management field are going to change PM. Traditional project management approaches were built on the realities of predictable, industrial work. You’re using two organization tools: a work plan (which in project management speak we would call a project schedule) and an action log. Sign up below. This free action log template is the one I … The action log consolidates everything in one place. They do different jobs, as we have seen, and support your work in different ways. A project manager’s job is all about detail and making sure nothing falls through the cracks. RAID is an acronym that stands for Risks, Actions, Issues and Decisions. While managing a project you have to take care of each single step and action which you have taken for the successful completion of project. A RAID log is a project management tool where the project manager logs, documents, or tracks the risks, assumptions, issues, and dependencies of a project. A project manager interacts with a host of people when managing projects. Action status: open, closed, on hold, complete etc, so you can easily filter out things that you don’t need to be paying attention to right now. ~ Caroline. Decisions may not always be agreed upon by the team members. How to Use Both Together. Action/task number – this makes it possible for you to easily refer to an action on the list instead of having to describe the work, Where the task originated from (did it arise from a meeting, an email, a corridor conversation? On my previous project, I used the actions log. However, I do think it is important to choose your tools to match the job. What you have created is a Gantt chart. I think many project managers struggle with knowing what the “right” tools are for the job, especially when they’ve had very little training or support from their organization. I use my action log in the same way you do: to make sure that I know who is supposed to be doing what, outside of their formal workstream activities on the project schedule. I’d never put these activities into a Gantt chart. These six documents are those I use to maintain a project and I find that it works very well and minimises the time expended on paperwork without losing any of the quality of the project management. This is what I use to record the actions required to deliver the project. It can build up the pressure of completing work. I get a sense of the kind of things you are doing and how you are managing your work. Another version combines them to form a RAAIDD log. I currently have a very simple one that is tracking activities for a particularly busy 3 week period on my project, for a large group of people who have no experience with enterprise project management solutions. An action item can be maintained on a separate "action item log", which is reviewed by the project manager and at the next meeting (if it was assigned during a regular meeting). If you only need an action log, why bother to create a project schedule? Download Action Log Templates. The best project managers stay on top of everything. I also have an actions log, which I use to note down those actions that crop up in client meetings or emails. To know more about their varieties, one can search Google using “project management action log template”, “action log project management” or “action items template word”. Categorize the tasks if it helps), The action owner who is responsible for doing the task, The date the action was first raised (you can also include target completion date if you find that helpful to manage action priorities), Updates, so you can track each little step that is taken towards completing the action. Find her online at her blog, A Girl’s Guide to Project Management.Â. If you want it. I can carry it around with me and check off activities as I speak to people. They aren’t the appropriate level of detail. Enter your email address below and you will have access to the free action log template, as well as all the other resources in our template library. Project managers around the world do the same thing! If your clients are happy, your projects are getting done on time and you’re not overspending, then you are doing a good job! A RAID log records risks, actions, issues and decisions and is one. I’m finding I use one or other, but not both. The decision log template is included in my project workbook, which is a comprehensive day-to-day set of tracking files for your project. You can use both. If something on the action log turns out to be big enough to go on the project schedule, move it there. Documenting those in a central location can be of value throughout the project as a quick reference and communication tool to assure everyone is aware of the direction. Using action items to get tasks done is a common practice in project management. 11+ Action Log Template. Collaboration Tools for Project Managers. Thanks for such a great question! But you need to find solutions that work for you, your teams and clients. Having said that, we need to record them somewhere. It can be time-consuming. We tend to worry about things and then overcompensate. Purpose of Activity Log: Activity log helps to track daily activities of a project or all activities which are executing by a person. From how you have described it, it sounds like you’ve created a visual chart of tasks and the time they take, or the key milestones, in a spreadsheet. You’re also using an action log. When we use Activity Log: While executing any project it is good practice to maintain an activity log to […] An issue log is a great tool to have in your project management toolbox. That’s because an issue log delivers more than just a resolution of the issue, but creates trust and satisfies your stakeholders that you’re handling the project promptly and properly. Want to receive our latest blogs to your inbox? A simple decision log can help a project manager keep stakeholders and team members informed, aligned and engaged on decisions made throughout the course of the project. They tend to be initiatives that only involve me, that don’t have a fixed end date and that aren’t high risk. ways to get other people to take responsibility for their work. Action log templates for a project management help in identifying issues related to project execution and course of action either to mitigate them or to take corrective actions. I’ve done this in the past too. It’s also a useful prompt at meetings to remind people what they said they would do, because no one wants to sift through weeks of meeting minutes to find a comprehensive list of actions. I like to get my tools in place early so that everything is set up once the project goes live. An action log is also a great place to identify who has completed their actions, what remains outstanding and how this creates risks to the project. It is much easier to create and edit Gantt charts in “proper” scheduling software. This often happens when the activity is only tangentially related or unrelated to the project. It's very useful because you can store all the relevant information and activity that is happening on your project in one place. 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